How does invoicing work when I sell tickets?

When you use Hipsy's ticket service, we take a lot of administration off your hands. You don't need to create a separate invoice for each ticket sale for your event and keep it in your records. We keep track of all the figures for you and send a final statement after your event.

The event final statement

In the final statement, we specify your generated revenue from the event and also outline Hipsy's service fees. It's important to know that Hipsy's service fees are part of your event's revenue. If you sell a ticket for 20 euros, there will be an additional 0.80 euros in service fees. Your revenue is therefore 20.80 euros. If you need to pay VAT, you must calculate it over 20.80 euros.

The final statement also specifies the service fees. These service fees are deducted when paying out your revenue. A 21% VAT is calculated on the service fees, which you can reclaim if you are VAT liable. The service fees added to your ticket price always include VAT. If your organization is based outside the Netherlands, it works slightly differently with VAT.

For VAT-liable organizations

Are you VAT liable and need to pay VAT for your event? Then you have the option to set a VAT rate per event. This VAT rate will then be included on the invoice you can send to participants. It will also be calculated in the final statement so you know how much VAT you need to pay.

Example final statement

Does all of the above sound very complicated? Don't worry, everything will be carefully specified and calculated in the final statement we send. Below is an example of what such a final statement looks like for a VAT-liable organization in the Netherlands.